Steps to Create an Effective Digital Workplace Strategy

An effective digital workplace strategy involves best practices and tools needed to offer mobility and flexibility to employees working from around the globe. They may be working on the go, in the field, or from their home.

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Companies reach out to 3rd party consultants and experienced practitioners to plan, develop and work on digital workplace strategies. These consultants help businesses enhance the tasks that matter, like the daily HR transactions, employee onboarding, training & development, and more. You can click here for more details!

Understand digital workplace viability

For creating a solid digital workplace strategy, the first step is to understand how it works. Organizations use an array of tech tools to get tasks done, so it is easy to develop a viable digital workplace environment.

When you create a digital workplace plan consider the four essential layers.

  • Employees
  • Technology
  • Controls
  • Business goals

All these four layers, when blended smartly increase employee engagement, satisfaction, retention, collaboration, communication, motivation, and productivity.

Define vision clearly

If you ignore vision clarity, then the new technologies investment can fail to bring the expected results. For positive results, the vision to create a digital workplace environment has to align with business goals.

Have clear reasons to revamp the work environment like improving workforce engagement & productivity. It will help to create a strategy with your stakeholders, directors, and managers as well as efficiently implement it.

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Create a roadmap or blueprint

Digital workplace initiative needs all departments to coordinate and collaborate towards attaining the same business goals. Every department has to make sure that their staff gets a chance to participate in the process, which can better the initiative a lot more.

So, establish a roadmap by asking every department some questions like –

  • How will they use technology for enhancing workforce experience as well as supporting digital workplace initiatives?
  • What is essential to create an environment that improves collaboration and creativity among co-workers?

Use the answers from every department to determine which new technologies to invest in and implement.

Build a toolbox

The toolbox will include all the technologies and tools your workforce will need to efficiently conclude their tasks. With a defined vision, you can build an efficient workplace toolbox.

In the majority of businesses, digital tools can be broadly categorized into –

  • Messaging
  • Productivity
  • Collaboration
  • Communication
  • Business apps
  • Connectivity
  • Crowdsourcing
  • Mobility

Find out which digital tool supports your business goals. Create a safe implementation plan for the new digital tools.

Implementing best practices

New technologies adoption is a challenge, so before you implement the change check for possible risk, compliance, and governance issues. Ideal governance maximizes collaboration and connectivity while reducing risks.

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These four elements will help in implementing best practices.

  • Information monitoring to analyze possible risks to productivity, reputation, and confidentiality.
  • Policy training to educate employees about handling confidential information and preventing brand damage.
  • Unified communication model or orchestrated presence.
  • Crisis management for quick response.

After establishing the above elements, you are prepared to implement a new digital workplace strategy.

Customizing a solid digital workplace strategy to fulfill your business goals and current technologies is crucial. It can attract massive benefits in any kind of situation.

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